Materials Management - Purchasing
Purchasing Home Information for Vendors Purchase Order and Service Order Terms and Conditions
OVERVIEW Welcome to the Rosalind Franklin University of Medicine and Science (RFUMS) Medical Gases Program. The goal of this new program is to provide an efficient, cost-effective, and safe method of supplying medical gases to the Faculty and Staff of RFUMS. This will be achieved by assigning full responsibility for all medical gases to the Receiving / Mail Center, via an in-house stock inventory, tracking, requisition, and delivery system. Stock inventory in the Receiving / Mail Center will consist of: (a) medical-grade CO2, (b) medical-grade CO2 with siphon, (c) medical-grade N2, and (d) industrial-grade 5% CO2/O2 gases. Tracking of all gas cylinders will be accomplished via an internal barcoding and database system. This will allow for complete traceability and accountability of all gas cylinders in the possession of RFUMS. Requisitions for all medical gases will be processed via an online Medical Gases Requisition Form (MGRF), which is available under the Materials Management portal of the RFUMS website. Please note that Business Office and/or Office of Sponsored Research approvals will not be required for this form. Delivery of all medical gases will be made directly to the End-User, via Receiving / Mail Center personnel. Receiving / Mail Center personnel will also remove any empty gas cylinders. Both of these processes will be strictly databased. Liquid Nitrogen (LN2) tanks will be barcoded by the Receiving / Mail Center; however, LifeGas (our contracted Vendor) will be making those deliveries directly to the End-User. Likewise, LifeGas will be responsible for removing any empty LN2 tanks. In addition, an “Honor System” for LN2 will be available at Dock 2. This will allow for round-the-clock access to LN2; product usage will be monitored via a log sheet. Inventoried medical gases can be delivered on the same day as requested, while non-inventoried medical gases will be delivered within 24-48 Hrs. Finally, all costs associated with the purchase of medical gases, along with all pertinent rental fees, will be charged back to the appropriate Department, via a monthly cost-transfer process.