Materials Management - Purchasing

Purchasing Home Information for Vendors Purchase Order and Service Order Terms and Conditions Click here to be redirected to the Purchasing Intranet Site (faculty, staff, and students only)

Materials Management - Purchasing

Purchasing Home Information for Vendors Purchase Order and Service Order Terms and Conditions Click here to be redirected to the Purchasing Intranet Site (faculty, staff, and students only)

Supplies Online Ordering Program

The Purchasing Department is pleased to offer an optional office supplies online ordering program to all on-campus departments, including those located at the University Clinics (3471 Green Bay Road).  Those who elect to use this program will be able to order office supplies online directly from our preferred office supplies vendor, Office Plus of Lake County.

Benefits of this program include, but are not limited to, the following:

• Elimination of a requisition for each office supply order placed.  Instead of initiating a requisition for each office supply order, you, or your department, would only be required to initiate a single check request for all orders placed during a given month at month’s end.
• Next day delivery by Office Plus of Lake County’s delivery team of all in-stock items directly to your department’s dedicated delivery point.
• Alternative lower-cost contract items are automatically pointed out by the website.
• Acquire immediate order status, including any item which may be back-ordered.
• Previously purchased items can be easily returned to Office Plus for credit by giving them directly to a member of the delivery team.
• To prevent departments from exceeding their annual budget for office supplies, each participating department will have a monthly spending limit, based on its individual annual budget for office supplies.  The online system will not allow departments to exceed the spending limit, without approval by the account owner.
• An optional electronic approval process for those departments which require pre-approval by the account owner.  The approval process can include zero (0) to two (2) approvers.  Pre-approval is not a requirement of the program, except for the monthly check request.

Per the Office of Sponsored Research guidelines, this program cannot be used to purchase certain items that would likely be used for other purposes or not entirely consumed in the course of a research project, such as, wall clocks, calendars, waste cans, scissors, paper punches, calculators, staplers, tape dispensers and the like, and should not be directly charged to federal funded projects. Before using this program to purchase items you must consult the policy of “Allowability of Costs on Federally Sponsored Projects-Supplies”

Each participating department/member will be trained by the Purchasing Department with the Office Plus Office Supplies Online Ordering User's Guide before they begin utilizing the program.  Departments or personnel located off-campus will continue ordering office supplies from Office Plus via the Manual Requisition to Purchase Form.

If you or your department are interested in joining this program, please initiate the process by completing an Office Supplies Online Ordering Program Registration form, or contacting Keisha Greathouse at ext. 8641, or nakeisha.greathouse@rosalindfranklin.edu.