USPS Extra Mailing Services
Mail Center Extra Services
Departments are asked to separate mail into four sections when dropping off for delivery:
Properly sorted mail assists us in preventing delays in processing. Metered Mail All mail to be metered must be dropped off at the Mail Center Service Counter. Note: To ensure your department mail to be metered is charged to the correct account, the department name must noted on the return address. Outgoing University mail to metered not having a department name on the return address, will be opened by Mail Center personnel and promptly returned to the department. Meter machine operation is done throughout the day Monday through Friday. All outgoing University mail is picked-up Monday - Friday at 2:30pm p.m. Proper placement of address is critical. For all letters, large envelopes, and parcels, the Return Address is always placed in the upper left-hand corner and the consignee/recipient address is placed just below and to the left of center. Mail Drops Outgoing USPS and interoffice mail can be dropped off at two locations; the University Mail Center located in the Main Building, room L. 341 and the Health Sciences Building located outside the entrance of the University Bookstore room L.707. The Health Sciences drop box is serviced Monday - Friday at 1:45pm. Outgoing mail picked up from this location is immediately sorted and mailed out the same day. Mail and packages sent to you at the University must be properly addressed as follows: Your Name Your Department Rosalind Franklin University of Medicine and Science 3333 Green Bay Road North Chicago, IL 60064-3095 Note: It is against University Policy for staff and faculty to receive personal mail and packages at the University using the University address. It is also against University policy to use University stationary envelopes for personal use. Also, please take care to keep any International Mail separate from Domestic Mail. The country of destination is required on International Mail following the address. According to the International Mail Manual from USPS, "The delivery address should be printed in all UPPERCASE letters. The name of the place of destination and the name of the country of destination must be written in UPPERCASE letters together with the correct post code number or delivery zone number, if any. If possible, the address should have no more than five lines." For example: Mr. John Clarkson Ms J D Staton 120 Rowan Drive Apartado 1456 LONDON WIP 6HQ 46807 PUERTO VALLARTA JALISCO GREAT BRITAIN MEXICO "Exception: To Canada, there must be two spaces between the province abbreviation and the postal code, as shown below between "ON" and "KIA 0B1": "(IMM-USPS) Ms Hannah Sellers 2525 Clearing Street OTTAWA ON K1A 0B1 CANADA Whenever necessary, be sure to include completed Customs forms, taking care to list each item contained in the package - even if there are only documents inside. (Examples of documents may include letters, contracts, applications, money orders, personal checks, etc.) This is required by the U.S. Customs agency, and when done properly, will reduce the likely hood of delays in delivery of your package. These simple steps will help the Southeastern Post Office and USPS process the mail in a more efficient and timely fashion. Interoffice Mail Interoffice mail may be used by faculty/staff and students. Interoffice mail cannot be used for personal communication. The interoffice mail system may not be used by any person or agency not affiliated with the University. Interoffice or interdepartmental mail is distinguished by either a manila envelope or regular envelope that is specifically addressed to a department within the university, the clinics and its satellite offices. If using regular envelopes with the University logo, please mark an "X" in the top right corner of the envelope indicating an interdepartmental mail. When reusing an inter-department envelope, be sure to cross out the previous address on the envelope. Make certain that a name and a department are listed before sending interoffice mail. Mail and interoffice mail for Mt. Sinai and Cook County (Stroger) hospitals are mailed every Tuesday and Thursday via the services of FedEx Standard overnight. Interoffice mail is sorted and distributed throughout the day. For employees who transfer to a different department within the University, please notify the Mail Center to direct your mail to the proper department.