USEFUL INFORMATION FOR BUDGETS

Facilities and Administrative costs (F&A, indirect costs, overhead)

Official Rate Agreement (08/20/14)

 
Off-Campus Definition:
For all activities performed in facilities not owned by the institution and to which rent is directly allocated to the project(s),
the off-campus will apply. Actual  costs will be apportioned between on-campus and off-campus components. Each portion will bear the appropriate rate.

Capital Equipment Definition:
Equipment means an article of nonexpendable, tangible personal property having a useful life of more than one year and and acquisition cost of $5,000 or more per unit.

Facilities and Administrative (indirect costs) are computed on Modified Total Direct Cost Base. MTDC Base consists of all salaries and wages, fringe benefits, materials, supplies, services, travel and subcontracts or subgrants up to the first $25,000 of each subgrant or subcontract (regardless of the period covered by the subgrant or subcontract). MTDC shall exclude capital equipment, charges for patient care, tuition remission, rental costs of off-site facilities, scholarships, fellowships, and the portion of each subgrant or subcontract in excess of $25,000. Equipment must have a value equal to or greater than $5,000 to be capitalized and excluded from indirect cost calculation.


Personnel


Employee benefit (fringe benefit) rates

NIH salary limitation

NIH Salary Cap levels

NRSA stipend levels 

Frequently Asked Questions Regarding the Usage of Person Months


 

Human and Animal Subjects


Human subjects review (IRB)


Animal Subjects

 


 

Costing principles

Allowability of Costs on Federally Sponsored Projects

Expenditure object codes

Sponsored project budgets - general guidelines

Activity reporting

Cost transfers

Cost Transfer Form

Payroll Cost Transfer Form


 

Travel


Travel Policies at RFUMS
 

Travel Policies on Sponsored Grants

 


 

Information needed for Subcontracts as part of RFUMS’s Proposal

 

  1. If applicable, the PHS 398 guidelines has to be followed and a completed and signed PHS 398 face page from the subcontracted institution. The application is available at: http://grants1.nih.gov/grants/funding/phs398/phs398.html
  2. A full detailed subcontracted institution’s budget including information about personnel’s person per month time. If applicable, use the PHS 398 budget and checklist page forms.
  3. A scope of work from the subcontracted institution.
  4. A letter of intent to enter into a subcontract agreement (addressed to Michael P. Sarras, Jr., Ph.D., Vice President for Research and Dean). We accept the standard letter of intent of the subcontracted institution.
  5. Information about the name, address, phone number, fax number and email of the Office of Sponsored Research Authorized Institutional Officer and Principal Investigator.
  6. Contact Grant and Contract Officer for further information before contacting your subcontract contact person.

All subcontract costs (indirect and direct) are direct costs for the lead/prime institution (the University). Therefore, if your subcontract is for $100,000 for 2 years, and the subcontracting organization has a 40% IDC rate, the total costs for the subcontract would be $140,000. The total $140,000 would be a direct cost for the University. In addition, the University indirect cost is applied to the first $25,000 of the total subcontract.

Information needed for Subcontracts as part of another Institution’s Proposal

 

  1. If applicable, the PHS 398 guidelines has to be followed and a completed and signed PHS 398 face page from the subcontracted institution. The application is available at: http://grants1.nih.gov/grants/funding/phs398/phs398.html
  2. A full detailed RFUMS’s budget including information about personnel’s person per month time. If applicable, use the PHS 398 budget and checklist page forms.
  3. A scope of work from RFUMS.
  4. Information about the name, address, phone number, fax number and email of the Office of Sponsored Research Authorized Institutional Officer and Principal Investigator.
  5. A letter of intent to enter into a subcontract agreement will be provided by the Office of Sponsored Research.
  6. Contact Grant and Contract Officer for further information before contacting your subcontract contact person
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