School of Graduate and Postdoctoral Studies

ASRC - Frequently Asked Questions

Frequently Asked Questions

What is this year's abstract submission deadline?
Who can participate in the ASRC?
What are the awards, and who is eligible to win them?
What kind of research can be presented?
Does my research have to have been done on the RFUMS campus?
What are the types of presentation formats?
If my abstract is not chosen for a talk, can I still present a poster?
How do I prepare an abstract/poster/talk?
Do my results have to be published to be presented?
How to I submit my abstract?
What if my project is not complete but is a work in progress?
Can I present a poster I've presented somewhere else?
Do I have to print out a 3'x5' glossy poster?
What are the size restrictions for posters?
What if I can't be present on campus the day of the ASRC?
Where can I get a large glossy poster printed/who pays for poster printing?
What are the judging criteria?
Can I submit more than one abstract?
Can I present a poster if I am giving a talk?
When will I know if my Abstract or Oral Presentation is accepted?

What is this year's abstract submission deadline?

  • Abstract submissions will be accepted until February 15, 2014.

Who can participate in the ASRC?

  • Students in each of the five schools at RFUMS: SGPS, SCPM, CMS, COP and CHP as well as postdoctoral fellows, clinical residents and fellows, research technicians, as well as summer research interns are invited to participate. All are invited to present posters; however, spaces for talks will be reserved for RFUMS students and postdocs only.   

What are the awards, and who is eligible to win them?

  •  Students in each of the five schools at RFUMS: SGPS, SCPM, CMS, COP and CHP, as well as postdoctoral fellows are eligible to win awards. All others may present their research in the poster session, but they will not be eligible for awards.
       
      Awards in the following categories will be presented in 2014
    1. Best Scientific Talk - Given to the student from each college/school who received the highest scientific talk score for his/her respective college.
    2. Best Student Poster Presentation Given to the student from each college/school with the highest poster score for the respective college.
    3. Best Postdoctoral Poster Presentation Given to the postdoctoral fellow with the highest scientific talk score. The award is supported by the Dean of the School of Graduate and Postdoctoral Studies.
    4. MD/PhD Keystone Travel Award The one MD/PhD student with the highest total score from the poster judging will receive a travel award to attend the National MD/PhD Student Conference in Keystone, CO. The award is supported by the Dean of the School of Graduate and Postdoctoral Studies.

What kind of research can be presented?

  • Both clinical and basic science research is acceptable to be presented at the ASRC. You do not have to have positive findings (i.e. that there was a difference between two groups or a drug did have an effect) to present your data.

Does my research have to have been done on the RFUMS campus?

  • No. Your research may have been conducted elsewhere, as long as you were involved in the project, you can present the data.

What are the types of presentation formats?

  • There are two types of presentation formats, Talk and Poster. Talks will take place as three simultaneous sessions in the afternoon. There will be three sessions with 6 talks apiece (10 min talk + 5 min for questions). Posters will be displayed throughout the day with formal presentations taking place during a two-hour afternoon judging window. *Participants must be present at their posters during the judging.

If my abstract is not chosen for a talk, can I still present a poster?

  • Yes. All submissions are for poster presentations. All participants presenting a talk must also present a poster. Those not chosen for a talk will still participate in the poster session. Those chosen to give a talk will also present their poster during the poster session.

How do I prepare an abstract/poster/talk?

Do my results have to be published to be presented?

  • No. Your results DO NOT have to be published to be presented.

How do I submit my abstract?

What if my project is not complete but is a work in progress?

  • Both completed research projects AND works in progress are eligible for submission and presentation at the ASRC.

Can I present a poster I've presented somewhere else?

  • Yes. You can present the exact same poster that you presented somewhere else (i.e. SFN or Summer Research Fellow Poster Session)

Do I have to print out a 3'x5' glossy poster?

  • No. You can create the different parts of your poster in PowerPoint, then post the printed slides to the 40"x60" posterboard.

What are the size restrictions for posters?

  • Posters must fit in a 40" x 60" space and be secured with pushpins (will be provided by the ASRC).

What if I can't be present on campus the day of the ASRC?

  • Unfortunately, we can only accept abstracts if the presenting author will be present to speak for her/his work at the ASRC on March 19th. We will be unable to display posters whose authors are not present.

Where can I get a large glossy poster printed/who pays for poster printing?

  • The RFUMS Department of Creative Services can produce large-format posters on photo paper. The DCS' deadline for ASRC poster submissions is March 4, 2014. If you wish to use an alternate service to print a large glossy poster, another resource is www.makesigns.com. You are responsible for the cost of printing your poster, if you choose to have one printed. Please keep in mind, large posters are not required!

What are the judging criteria?

  • Posters and talks are judged on research project content (clarity of objectives and background, communication to the general audience, methodology, quality of project and results, conclusions) and participant presentation (poster/PowerPoint composition, format of delivery, grasp of subject, effectiveness of presentation, originality and significance, and time management for talks).

Can I submit more than one abstract?

  • Yes. Each individual can submit more than one abstract (i.e. you can submit one abstract for consideration as a talk and a second one for a poster). However, due to space considerations, only one poster will be accepted per presenter.

Can I present a poster if I am giving a talk?

  • Yes. All participants who are selected to give a scientific talk must also present a poster.

When will I know if my abstract or oral presentation is accepted?

  • You will be notified of the status of your submission by February 24, 2014.
  • You will be notified of the status of your submission by March 5, 2014.
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